18 | STEVENS STUDENT HANDBOOK their leave for up to two years with permission from the Office of Undergraduate Academics or the Office of Graduate Academics and Student Success along with the Office of the Registrar, records with no active enrollment for 180 days will be categorized as discontinued. In these cases, students will need to follow the reenrollment steps. Students must provide their official military orders to the School Certifying Official in the Office of the Registrar. Time spent on active duty while on Leave of Absence is not included in the degree completion limit. Special provisions to the policy apply to students seeking reenrollment after performing military service. Personal Leave of Absence Students must reach out to the Office of Undergraduate Academics (Undergraduates) or the Office of Graduate Academics and Student Success (Graduates) to initiate a voluntary Leave of Absence. To facilitate the return following a voluntary Leave of Absence, the student must connect with the Office of Undergraduate Academics or the Office of Graduate Academics and Student Success to confirm their plan to return. If the student does not return to Stevens at the end of the voluntary leave period, the student is discontinued from Stevens and will need to complete the Readmission/Reenrollment Application. Process 1. Student must first reach out to the appropriate office via email a. Medical - Student Affairs i. Graduate Student Affairs - [email protected] ii. Undergraduate Student Affairs - [email protected] b. Military - Office of the Registrar - [email protected] c. Personal - Office of Undergraduate Academics or Office of Graduate Academics & Student Success i. Office of Graduate Academics & Student Success - [email protected] ii. Office of Undergraduate Academics - [email protected] 2. Supporting documentation is required for both Medical and Military leaves a. Medical -Documentation from your licensed health care provider to Student Affairs via Advocate b. Military - email your official orders to [email protected] c. Personal - none required 3. Student must complete the Workday Leave of Absence request after discussion and/or approval with the appropriate office above 4. Students who receive any form of federal and /or state financial aid—including federal grants, federal loans, and state grant assistance —are strongly encouraged to contact the Office of Financial Aid prior to taking a leave. An advisor can provide guidance on how the withdrawal may affect eligibility for Title IV funds, state financial aid, Satisfactory Academic Progress (SAP), and assist with completing the required Direct Loan Exit Counseling. 5. Students currently residing in University Housing and on a university meal plan should review the Student Housing and Dining Contract to understand the policies and procedures related to cancellations and releases, including any potential financial obligations. The contract also outlines expectations and procedures for properly checking out of the residence halls and cancelling meal plans. Please note that students who are not enrolled in credit-bearing courses are not eligible to remain in campus housing. 6. Student should contact their academic advisor to create a reentry plan for their return 7. Students on a Leave of Absence are still responsible for meeting all accrued tuition and fee deadlines as outlined in their onboarding tasks. Registration for future terms will not be permitted until all financial
